terms & conditions
Before making a booking, please read through our Terms and Conditions. Please print off and retain a copy for your own records.
1. Booking Conditions: By booking with us you accept to be bound by the terms and conditions outlined herein. Where a group makes a booking all participants within the group agree to be bound by these terms and conditions.
2. Deposit: Your booking must be accompanied by a deposit per person of £200. If booking within 56 days (8 weeks) of the date on which the camp starts full payment will be requested. Deposit are non-refundable if you choose to cancel. Once we have received your initial payment your booking is accepted.
3. Balance of payment: This is due 56 days (8 weeks) prior to the camp start date. If full payment is not received by this date we reserve the right to cancel your booking without any refund of the trip deposit.
4. Minimum Numbers: We reserve the right to cancel camps where the minimum number of participants has not been reached. We will not cancel a camp less than 8 weeks before it is set to begin, except where necessary due to Force Majeure.
5. Insurance: We advise you to make sure you are insured against medical expenses, injury, illness, death, cost of repatriation, and personal accident risks in any of our camps outside the UK. This must include cover for the activities to be undertaken during the trip, including in the Chamonix camp helicopter rescue. It is the right of the leader to make a decision to call for helicopter rescue if such assistance is needed. For the Chamonix camp, it is also essential that your travel insurance covers you for being in the mountains up to 2,500m altitude. Costs incurred by you, the client, due to an evacuation, rescue or other emergency event shall be your responsibility. We also recommend your insurance covers you for trip cancellation and baggage loss/damage. We are unable to accept responsibility for the loss or damage to any client equipment or luggage.
6. Client Cancellation: If you wish to cancel you must notify us in writing, whereupon the following charges will be applied from the date we receive your notice of cancellation:
More than 56 days before departure: Loss of deposit
56-30 days before departure: Loss of 50% of total trip cost
Less than 30 days before departure: Loss of 100% of total trip cost
7. Trip Cancellation: If we have to cancel a booking we shall refund all monies or the client can re-book on a different date or activity. If we cancel a camp we will not be liable for any expenses that you may have incurred as a result of your booking, or in the expectation of the activity taking place.
8. Booking Transfer: Should you be unable to participate in a camp having made a booking then we will endeavour to facilitate the transfer of your place to another person should you wish to do so. Such a transfer of your place to another person requires they satisfy all the conditions for the activity (including health and fitness requirements).
9. Personal Risk: In choosing to undertake activities in a mountain or moorland environment you accept that these activities may pose a danger of personal injury or even death. All clients must be aware of and accept these risks and be responsible for their own actions and involvement in such activities.
10. Medical Care: By booking an activity you (and, in the case of a group booking, all other members of your group) attest to being in good medical health and able to participate in the chosen activity.
11. Itinerary: Although we adhere to planned itineraries wherever possible, changes may occur to both travel and guiding itineraries due to external factors beyond our control. In particular, the person leading the trip has the discretion to alter programmes at any time in the interests of client safety. In the event that changes are made to the itinerary any extra costs will be met by the client.
12. Duty of Care: By booking you agree to abide by instructions and decisions made by the person leading the activity. Any individual contravening the decisions or advice of the person leading the trip, or undertaking independent activities not authorised during the activity, relinquishes the protection and duty of care of the person leading the activity.
13. Publicity: All information contained within The Way of the Runner website and other publicity is for guidance only. Whilst making every effort to ensure accuracy, we cannot be responsible for any inaccuracies or alterations beyond our control.
14. Photography: While participating in the group activities, your photo may be taken and posted on our website or social media. It is your responsibility to inform others if you do not wish to be photographed and inform us if any of your photos are to be removed from our website or social media.
15. Unavoidable Occurrences: We do not accept liability for the consequences of strikes, riots, acts of war or terrorism, disease outbreaks, government intervention, natural disasters or adverse/unusual weather conditions. If such occurrences cause us to have to cancel an activity we will endeavour to offer an alternative, but accept no liability for return of fees paid prior to cancellation or curtailment.
16. Third Party Providers: We have researched to the best of our ability the practice of the providers of activities, accommodation and transport we utilise. In the event of any unforeseen circumstances, accident or event due to the actions of a third party we shall not be held liable.